TaskFlow is built for personal growth, so privacy has to feel personal too.
Most people use TaskFlow for information that matters: goals, streaks, notes, routines, and the private patterns behind them. We want this page to be clear about what enters the product, where it is used, and where the line is.
This policy applies to the TaskFlow website and web app.
When we say "TaskFlow," "we," "us," or "our," we mean the TaskFlow product and the people operating it. When we say "you," we mean the person using the site or app.
This Privacy Policy applies to your use of the public marketing site, account registration and sign-in flows, the authenticated app experience, and product features tied to your account such as tasks, notes, planning data, calendars, habits, and other self-improvement tools shown across the product.
What it does not cover
If you follow a link to another site or use a third-party service outside TaskFlow, that service has its own privacy policy and rules.
Who it is for
TaskFlow is designed for people trying to get their life more organized and consistent. If you are under the age required to consent to online services where you live, use TaskFlow only with parent or guardian permission.
We collect the information needed to create your account, store your content, and keep the product usable.
Account and profile data
Your name, username, email address, password hash, account verification status, optional profile image, and the sign-in method tied to your account.
Authentication data
If you use Google sign-in, we receive basic account information from Google such as your name, email, and provider identifier needed to create or match your account.
Content you create
The content you put into TaskFlow, including task lists, tasks, notes, note folders, saved planning information, and other feature data connected to your account.
Preferences and product memory
Session data and certain cookie-based preferences, such as remembering the last note you opened so the app can restore context when you return.
Emails and support messages
We may store messages you send us, plus service emails tied to your account such as verification and account-access communications.
What we do not collect in-app today
TaskFlow does not currently collect payment card details through the product itself because there is no in-app billing flow live in the app today.
We use your information to run the product you signed up for.
- Create and manage your account, authenticate sign-ins, and keep protected routes private to your account.
- Store, organize, and restore your tasks, notes, lists, planning data, and account settings.
- Send account-related emails such as verification or other service messages tied to access and security.
- Remember app state that improves usability, such as note context and recent navigation inside the notes experience.
- Protect the service, investigate suspicious activity, and troubleshoot product issues.
- Power AI-assisted planning, guidance, or insight features when you choose to use them.
AI features work by using the context you choose to put into TaskFlow.
TaskFlow is built around AI-guided planning and coaching. If you use those features, the relevant information needed to produce the output may include account context and the content connected to the feature, such as tasks, habits, journal-like notes, plans, and related activity.
AI output can be helpful, but it can also be incomplete or wrong. That is why we treat it as assistive product functionality, not a replacement for your judgment.
What AI data is for
Generating the response, plan, summary, or recommendation you asked the product to create.
What AI data is not for
We do not use your private TaskFlow content as a reason to sell ads to you, and we do not describe TaskFlow as a product built around invasive behavioral ad targeting.
We keep data for as long as your account and product usage need it.
Account information and product content stay associated with your account while the account remains active, unless you delete individual content or ask us to remove the account.
- If you delete notes in the app, some content may first move into the Recently Deleted area before you permanently purge it.
- If you want your full account deleted, contact us and we will work through the request with you.
- If we no longer need data to operate the product or support the account relationship, we should not keep it longer than necessary.
We take account and content security seriously, but no internet service is perfect.
TaskFlow uses account authentication, hashed passwords for local sign-in, access controls, and related security practices to protect the service and your information.
You also play a role: use a strong password, keep your email account secure, and sign out on devices you do not trust.
You have control over how you use TaskFlow and how much you store in it.
- You can update parts of your profile and choose how you sign in when multiple sign-in options are available.
- You can manage browser cookies and site data, although some essential product behavior may stop working if you disable them.
- You can delete content you no longer want in the app and request account deletion through support.
- You can choose not to use AI-assisted features if you do not want that context processed for those outputs.
Questions, requests, or privacy concerns?
Email us at hello@taskflow.io and include "Privacy" in the subject line so we can route it quickly.
Related pages
If you are looking for the rest of the legal and trust information, start here.